Kurupt Kustoms c.c.
BYLAWS
of
Kurupt Kustoms Car Club
As Amended June 2007
Article I
Objective
The object of this Club shall be to promote interest in autosports by:
Planning, Participating and regulating functions and activities of Club Members; Encouraging safe, skillful driving through application of the Golden Rules of the Road: Care, Courtesy and Common Sense; Encouraging good sportsmanship through competitive events; Competing only at safe, supervised and sanctioned tracks and events; Conducting safety oriented educational programs; Holding civic-minded and public service activities.
Article II
Membership
Section 1
There shall be one category of Membership: General.
Section 2
General Membership shall be open to anyone meeting the following criteria: being at least eighteen years of age, having a sincere interest in any aspect of autosport activities; once approved by appropriate committee and upon payment of the initiation fee and monthly dues/fees, General Membership shall commence.
Section 3
The following schedules of fees apply:
Initial Membership ($20.00) – Members receive Windshield decal
Membership $20.00 monthly
Effective March 1st 2008
New Members will be required to pay first 3 months of dues prior to membership. ($60.00) After 3 months thus member can continue on a monthly pay basis
Monthly dues are payable beginning November 1st 2007 online at www.kuruptkustomscarclub.com Dues must be paid by 15th of each month. After 90 Days Past Due you will become an inactive member. To reinstate membership there will be a $25.00 Reinstatement fee and you will fall under New member policy and need to also pay 3 months prior to new membership.
Committee members will lose there position on said committee after a 30 day past due status and will be at presidents discretion to re-obtain said position.
Section 4
Any member desiring to resign from the Kurupt Kustoms Car Club, Inc. shall submit his or her resignation in writing to the Club Secretary or President, who shall present it to the appropriate committee for action. No member’s resignation will be accepted until any indebtedness to the Club is paid in full. No portion of the dues is refundable to a Member resigning. Upon resigning it is asked that you remove any and all Club advertisement from vehicle
Section 5
Revocation of privileges.
A.) Member's privileges may be revoked for infraction of Club rules or for other reasons as may be determined by a unanimous vote of the sanctioned commitee of Kurupt Kustoms Car Club, Inc. for the Club's best interests. Written notice advising the Member of any and all charges shall be presented to him or her by this committee. However, before any action is taken, the Member may submit, in writing or in person before this committee, his or her position on any charge.
B.) Any member charged under this section shall lose his or her right to vote until such time as the charges are resolved.
Section 6
Revocation of Membership.
A.) Membership may be revoked for infraction of Club rules or for other reasons as may be determined by a unanimous vote from Member Committee of the Kurupt Kustoms Car Club, Inc. for the club's best interests. Written notice advising the Member of any and all charges shall be presented to him or her by said committee. However, before any action is taken, the member may submit, in writing or in person before the said committee, his or her position on any charge. The Committee must present the recommendation for revocation of a Member's Membership to the Club at a regular meeting, provided, however, that the accused Member shall have the right to speak on his or her own behalf at this meeting to present to the Membership his or her position on the charges. Revocation of Membership shall be by majority rule of the Committee. No portion of the dues is refundable to a member being expelled.
B.) Any member charged under this section shall lose his or her right to vote until such time as the charges are resolved.
Article III
Officers
Section 1
The officers of the Kurupt Kustoms Car Club, Inc. shall be President, Vice-President, Co-Vice President, Secretary, and Treasurer. These officers shall perform the duties prescribed by these bylaws and the Parliamentary Authority adopted by Kurupt Kustoms Car Club, Inc.
Section 2
The officers excluding the President shall be elected by majority vote by ballot to serve from the beginning of January to the end of December of the following year, or until successors are elected. Absentee ballots for election of officers may be requested by members from the secretary and be returned to same prior to the election meeting.
Section 3
Excluding the President no member shall hold more than one office at a time, and no member shall be eligible to serve more than two consecutive terms in the same office. To be eligible for office the candidate must be an active member for 6 months immediately prior to election.
Section 4
Should any of the officers resign or become unable to hold office before the end of their elected term, the vacancy shall be filled by majority vote by ballot with the exception of the office of President, which shall be filled by the Vice-President.
Article IV
Duties of Officers
Section 1
The President shall be the Chief Executive of the Club and shall:
A.) Preside at Club meetings.
B.) Open the meetings at the appointed time by taking the chair and calling the
meeting to order, having ascertained that a Quorum is present.
C.) Announce in proper sequence the business that comes before the assembly or becomes in order in accordance with the prescribed order of business, agenda, or program, and with existing orders of the day.
D.) Recognize Members who are entitled to the floor.
E.) State and put to vote all questions that legitimately come before the assembly as motions or that otherwise arise in the in the course of proceedings (except to questions that relate to the presiding officer himself in the manner noted in parliamentary law) and announce the result of each vote, or if a motion that is not in order is made, rule it out of order.
F.) Protect the assembly from frivolous or dilatory motions by refusing to recognize them.
G.) Enforce the rules relating to debate, order, and decorum within the assembly.
H.) Expedite business in every way compatible with the rights of members.
I.) Decide all questions of order, subject to appeal, unless, when in doubt, he or she prefers to submit a question to the assembly for decision.
J.) Respond to inquiries of members relating to parliamentary procedure or factual information bearing on the business of the assembly.
K.) Authenticate by his or her signature, when necessary, all acts, order, or any proceeding of assembly.
L.) Declare the meeting adjourned when the assembly so votes, or where applicable, at the time prescribed in the program, or at any time in the event of a sudden emergency effecting the safety of those present.
M.) Perform any other appropriate duties as directed by the membership.
Section 2
The Vice President and Co-Vice President shall:
A.) Perform the duties of the President in his or her absence.
B.) Coordinate the planning and execution of all Club events and activities.
C.) Supervise all event chairmen to ensure smooth, well run events that conform to established guidelines.
D.) Act as a liaison between event chairmen and appropriate in respect to securing financial and or other necessary approval for events.
E.) Accept volunteers or select persons for approval by the President to form a competent staff to assist him or her in the performance of his or her duties: i.e. property clerk, publicity, film, autocross, rally, and social assistants as necessary.
F.) Perform any other appropriate duties as directed by the President.
Section 3
The Secretary shall:
A.) Keep minutes of all proceeding of the assembly.
B.) Keep on file all committee reports.
C.) Keep the Organizations official membership role and call the role when required.
D.) Make the minutes and records available to the membership.
E.) Notify officers, committee members, and delegates of their election or appointment. Furnish committees with whatever documents that are required for the performance of their duties, and have on hand at each meeting a list of existing committees and their members.
F.) Furnish delegates with credentials.
G.) Sign all minutes, and committee report of the Club, unless otherwise specified in the Bylaws.
H.) Maintain record books in which the Bylaws, special rules of order, standing rules, and minutes are entered with any amendments to those documents properly recorded, and have the current record books on hand at every meeting.
I.) Send out to the membership a notice seven days before the monthly meeting, to include place, date, time, etc., and conduct the general correspondence of the club, that is, correspondence, which is not a proper function to other officers or to committees.
J.) Prepare prior to each meeting an order of business for the use of the presiding officers, shown in the exact order under each heading all matters known in advance that are due to come before the membership.
K.) In the absence of the President and Vice President or Co-Vice President, call the meeting to order and preside until the election of a chairman pro-tem, which shall take place immediately.
L.) Maintain an inventory of all Club property.
M.) Assure that all Governmental Filings are completed after approval by the President.
N.) Perform any other appropriate duties as directed by the President or said Committees.
Section 4
The Treasurer shall:
A.) Have custody of all financial obligations concerned with the Kurupt Kustoms Car Club, Inc. i.e. invoices, statements, receipts, etc.
B.) Receive all funds for the club to be deposited in the club accounts.
C.) Pay all club debts upon approval of the appropriate committee.
D.) Sign, in the name of Kurupt Kustoms Car Club, Inc., all orders for payment of money and purchase orders, which shall be countersigned by the President.
E.) Provide sufficient club funds for making change when necessary.
F.) Give a report of the financial status of the club at the monthly membership meeting, any Committee meeting, and annual financial summary at the annual meeting.
G.) Not incur any obligation, debt, or any other liability without the specific approval of said Committees..
Article V
Meetings
Section 1
A regular meeting of Kurupt Kustoms Car Club, Inc. shall be held once a month unless otherwise directed by the Membership.
Section 2
The regular meeting in November shall be known as the Annual Meeting and shall be for the purpose of electing officers and committees, and for any other business that may arise.
Section 3
Special meetings may be called by the President or by appropriate committees and shall be called upon the written request of twenty percent of the active members of the Kurupt Kustoms Car Club, Inc. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least five days notice shall be given.
Section 4
Fifty percent of the active Membership shall constitute a Quorum.
Article VI
The Board of Directors
Section 1
The officers of Kurupt Kustoms Car Club, Inc. and the current past President shall constitute the Board of Directors.
Section 2
The current past President shall chair the Board of Directors.
Section 3
The Board of Directors shall have general supervision of the affairs of Kurupt Kustoms Car Club, Inc. between business meetings, fix the hour and place of Board of Directors meetings, make recommendations to the Membership and shall perform such other duties as are specified in these Bylaws. The Board of Directors shall be subject to the orders of the Membership and none of its acts shall conflict with actions taken by the Membership.
Section 4
Unless otherwise ordered by the Board of Directors and published in advance, regular meetings of the Board of Directors shall be held on the first week of the month. Special meetings of the Board of Directors may be called by the Chairman and shall be called upon the written request of three members of the Board of Directors.
Section 5
All meetings of the Board of Directors shall be open to any member of Kurupt Kustoms Car Club, Inc. who may attend and be heard. However, only members of the Board of Directors may make, second, and vote upon motions before the Board of Directors.
Article VII
Committees
Section 1
At the regular membership meeting held in September, a Nominating Committee shall be selected by the membership. It shall be the duty of this committee to nominate candidates for the offices to be filled at the annual meeting in October. The Nominating Committee shall report their nominations to the secretary in November. The Nominating Committee shall also report their nominations at the Annual meeting in November.
Section 2
At the regular membership meeting held in October an Auditing Committee shall be selected by the membership. It shall be the duty of this committee to audit the Treasurer's accounts at the close of the fiscal year end and to report their findings at the Annual meeting in November.
Section 3
The Vice-President shall have the authority to appoint special committees that are within his or her area of responsibility to assist in the performance of his or her duties.
Section 4
Such other committees, standing or special, shall be appointed by the President as the Membership or Board of Directors shall from time to time deem necessary
to carry on the work of the Membership. The President shall be an ex-officio member of all committees except the Nominating Committee.
Article VIII
Finance
Section 1
The fiscal year of Kurupt kustoms Car Club, Inc. shall be from November 1 to October 31.
Section 2
Any obligation, debt, or other liability for Kurupt Kustoms Car Club, Inc. shall not be incurred by any member without specific approval of the Board of Directors.
Section 3
A specific sum of $XXX shall be allocated to the Lottery Committee at the start of the fiscal year as an operating fund by the Board of Directors. The Lottery Committee shall have custody of all financial obligations concerned with the Lottery. The Lottery Committee shall maintain and report the financial status of all raffle monies on a monthly basis to the Treasurer.
Section 4
Members making cash purchases may submit proof of purchase to the Board of Directors for consideration for reimbursement.
Article IX
Parliamentary Authority
The rules contained in the current edition of Robert's Rules of Order, Newly revised shall govern Kurupt Kustoms Car Club, Inc. in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Membership may adopt.
Article X
Amendment of Bylaws
These bylaws may be amended at any regular meeting of Kurupt Kustoms Car Club, Inc. by a two-thirds vote of members present and absentee voters, provided that the amendment has been submitted in writing at the previous regular meeting and a copy of the proposed amendment has been sent to all members. Voting shall be by ballot and absentee ballots may be requested by Members from the Secretary and be returned to it prior to the meeting at which the amendment is to be voted upon.
